How AssetGather’s RFID Lab Equipment Tracking Software helps R&D Lab Managers to get Instant Visibility

Lab equipment in R&D laboratories are highly expensive and very vital for testing and other critical processes. R&D Lab managers have to constantly track the movement of lab equipment inside the lab and between the labs to know the exact location of each equipment and check for equipment availability. In addition, R&D managers need to know when the equipment was last calibrated and which equipment is due for preventive maintenance in order to ensure that the equipment meets the regulatory compliance standards.

Lack of visibility of lab equipment movement can result in scientists and technicians wasting their time to search for the required lab equipment, and can cause delays. Lack of data on calibration and preventive maintenance can hinder the functioning of the lab, affect the quality of results, result in equipment failure and increase the expenses in terms of replacing lost or damaged equipment.

R&D managers cannot keep track of the lab equipment and manage calibration and PM process manually. This is where AssetGather’s RFID Lab Equipment Tracking Software helps to get real-time visibility of lab equipment and other accessories in no time.

RFID lab equipment tracking software

AssetGather RFID Lab Equipment Tracking Software

With our RFID Lab Equipment Tracking Software, R&D managers will be able to find the location and status of any equipment in the laboratory. It is as easy as performing a Google search. Using Handheld RFID reader and/or fixed RFID readers, R&D Managers can quickly monitor the presence of equipment in labs and perform inventory audits in no time. The best part is, no human intervention is needed after the lab equipment is tagged with an RFID tag. The RFID-tagged equipment wirelessly check themselves in and out as they are moved from one laboratory to another. AssetGather’s RFID Lab Equipment Tracking Software is the best way to track and trace laboratory equipment and accessories.

RFID Lab Equipment Tracking Software – Key Features

Automated Check-In / Check-out

The RFID laboratory equipment tracking system enables automated equipment check-in / check-out, raise alerts on missing equipment, what’s moved excessively and what’s not moved at all. It reduces asset audit times by more than 90%.

Handles Calibration & Preventive Maintenance Efficiently

AssetPulse RFID laboratory asset tracking software helps you to manage the calibration process efficiently. The software helps R&D managers to track and locate equipment that are due for calibration and proactively alerts managers of upcoming calibration dates via email as well as software alerts.

Handheld Reader leads you to Equipment

You can use the Geiger-counter search on the handheld reader to quickly lead you to the missing equipment or equipment that is due for calibration.

Deployed at both SMBs and Large Enterprises

AssetGather’s RFID lab equipment tracking software has been deployed at several SMBs, Fortune 1,000 companies, Pharma / Medical / Manufacturing / Computer Software and many other industries, at government agencies, and in the US Military.

Best in Class with US Patent Protection

AssetPulse has several US patents on RFID Asset tracking.

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RFID Tracking in Critical GMP Areas including Clean rooms

gmp room cleaning

Organizations have to apply well-defined GMP practices in Clean rooms and labs in order to maintain particulate and pathogen free environments. There are formal requirements and guidelines for food, drug, medical device and cosmetics manufacturing where sanitized conditions are maintained. There are several cleaning standards including the ISO14644 and the Federal Standard 209E standards. Since they are operated under strict guidelines, they are subject to several cleaning methodologies. Some of the common SOPs (standard operating procedures) include chemical wipe downs, autoclaving etc. Such standards can bring up some unique challenges when it comes to tracking assets inside these areas. This is where AssetPulse RFID Tracker system comes in handy. 

RFID tracker

1. RFID Tags can withstand Chemical wipe downs

This means the RFID tagged assets in the clean rooms are also going to be subjected to the cleaning Standard Operating Procedures (SOPs). Wipe downs can be done with oxidizing agents such as hydrogen peroxide or non-oxidizing agents like alcohols. The RFID Trackers have to be rugged enough to withstand these wipe downs. In areas such as Cleanrooms where such SOPS are enforced, particular attention has to be applied to RFID tag selection.

Not only should the RFID Tracker have a good read range, as is the default requirement, but it should be made of material that will remain unaffected when exposed to such chemical wipe downs. It’s also important to note that equipment in clean rooms tend to last many years, which implies that the RFID tags chosen should also be rugged enough to withstand chemical wipe downs for many years.

2. RFID Trackers that can withstand autoclave process

Further, several types of equipment will need to be cleaned in autoclaves. Autoclaves use a combination of steam and pressure over a significant period of time. They need to run at very high temperatures and pressures so the pathogens, microorganisms and spores can be destroyed. Metal, glass and various plastic materials may be autoclaved. Not only should appropriate RFID tags suited for the specific type of material be chosen, but it also must be ensured that they can repeatedly tolerate autoclave environments for a period of years.

3. RFID tracker with special mounting options

RFID Tag mounting methodologies should also be carefully considered. Often, commonly available adhesives will not withstand chemical or autoclaving environments for a long and extended period of time. Special adhesives or alternate mounting techniques need to be employed. Hanging, riveting or screwing down RFID trackers or RFID tags in autoclave environments is recommended.

AssetPulse, with its decades long experience in such ruggedized environments, has deployed thousands of RFID Trackers (need to make this a link)in multiple clean rooms. Not only is selection of the RFID Tracker important, but also the location of the RFID tags should be optimally specified. AssetPulse personnel study the SOPs employed in the areas to see what the best location for the tag is, so read range can be maximized while at the same time, and therefore protecting the tag from unnecessary mechanical impact, shock and vibration.

Further, in case a fixed RFID reader infrastructure is needed in clean rooms, the readers, antenna, cables etc. need to be fixed in the appropriate configurations so that they deliver the required performance, but at the same time, are able to tolerate the environment. This can be challenging, but is well within the AssetPulse wheelhouse.


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