IT Asset Tracking Software

RFID Enabled IT Asset Tracking Software


All organizations place a priority on tracking their IT equipment, either for compliance reasons or because of the valuable data stored in these assets. IT equipment can either be distributed throughout an organization or consolidated in a datacenter. Often, doing inventory audits of these assets, either manually or using barcodes, can be tedious, time consuming and error prone.

IT equipment that are audited span the spectrum – servers, desktops printers, copiers, projectors, network equipment, laptops, tablets and maybe even smartphones. Both Government and commercial organizations are faced with the manual and time-consuming task of performing year end audits of their IT equipment.

RFID Based IT Equipment – Laptops, Desktops, CPUs, Servers Tracking Software

Most IT equipment, with the exception of mobile equipment like laptops and tablets, are expected to stay put for the most part. However, that is often not the case. Over a period of time, assets get moved and sometimes temporarily misplaced within the organization.

It causes the required periodic audits which are manually intensive, to be very time consuming and potentially error-prone, as they mostly involve manual reading of serial numbers and updates in spreadsheets or existing enterprise systems.

IT equipment like servers or desktops might be sent out or taken out for maintenance, repairs or upgrades. Equipment of personnel who have left the organization or retired could be swiftly repurposed for some other use within the department.

All this could happen without the knowledge of the IT inventory manager. These are a few reasons why inventory audits tend to be such protracted nightmares.

RFID IT Equipment Management & Monitoring

How AssetPulse RFID IT asset tracking solution helps?

AssetPulse RFID IT asset tracking software is a comprehensive solution that not only helps asset managers achieve complete visibility of their IT equipment, but also accomplishes this in an efficient, painless and accurate manner. The RFID IT asset tracking solution is flexible enough to work with handheld RFID readers exclusively, or by combining them with fixed RFID readers that monitor zones or portals.

IT equipment inventory report

Handheld RFID readers and/or fixed RFID readers can be used to monitor presence of IT Asset in the premises and to perform very accurate and comprehensive inventory audits rapidly. By installing fixed RFID readers at strategic choke points or portals, mobile IT assets like laptops that move in or out of the facility can be tracked in real time.

AssetPulse RFID IT asset management software allows inventory managers to view and export reports of the inventory for a given period, list of current inventory or missing inventory.

RFID Based IT Equipment – Laptops, Desktops, CPUs, Servers Tracking Software

Additionally, AssetPulse RFID IT asset tracking software enables the inventory manager to track associated data about the assets including attributes like manufacturer, model, product purchase date, warranty expiry date and so on. The system is equipped with a simple, intuitive interface to perform complex searches to facilitate business processes, for example, to be able to generate a list of desktops that were purchased 5 or more years earlier, so they can be located and replaced with new computers.

Advantages of AssetPulse RFID solution for Data centers

In the case of datacenters specifically, inventorying of densely packed IT equipment, including servers, network gear, storage equipment etc. can be extremely challenging. That is the reason, inventory audits are done few and far in between. These issues are handily addressed with RFID asset tracking solutions. Handheld RFID readers can be used to rapidly audit the servers in data centers, which would otherwise involve intensive manual labor. Further, datacenter managers want complete visibility into any equipment being moved in or out of their datacenters. Tight control is essential. Instrumenting the doors with fixed or stationary RFID readers provide an automated way of tracking movement in and out of the datacenters.

The AssetPulse RFID IT asset tracking software has a very comprehensive rules engine that allows users to set up sophisticated rules so they can be alerted on exception events. Exception events include detecting movement of assets through doors/portals, missing assets, assets detected in unexpected locations or at unexpected times, etc. These are especially useful in datacenters, when assets are detected leaving or entering the datacenter. Additionally, AssetPulse RFID IT asset management software proactively alerts users of upcoming maintenance-due-dates for these servers and other IT assets – both via email as well as via software alerts.

AssetPulse Mobile RFID IT Asset tracking software that runs on handheld RFID readers or smartphones can be used to quickly and efficiently perform audits and to physically locate equipment.

Multiple RFID technologies may be used to address IT asset tracking needs, including passive RFID and active RFID.

Benefits for you

Track a variety of IT equipment including servers, desktops, laptops, networking and storage gear, tablets and smartphones distributed throughout the organization.

  • Complete inventory audits efficiently and accurately
  • Detect movement of assets as they move through and in/out of buildings
  • Improve security and alerting
  • Protect intellectual property
  • Locate assets easily and quickly
  • Manage warranty, insurance and replacement
  • We offer a complete off the shelf solution and services that help kick start RFID asset tracking
Case Study

AssetGather tracks IT equipment at a financial institution in the United States. Not only did the institution need to know where its IT assets were, but it also had compliance requirements. A variety of passive RFID tags were used to tag numerous types of equipment ranging from servers, desktops, laptops, tapes and smartphones. Using a combination of handheld and fixed readers, the institution was able to complete its audits in less than 15% of the time it took to do it manually. The resulting audits were the most accurate in history, much to the delight of the auditors!  Read More

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