Clinical trials and tests conducted by Biotech organizations and labs are time bound. Corporate and government entities invest millions of dollars to conduct such trials. Laboratory specimens and samples used for various clinical trials and studies are subjected to different processes before they are made eligible for testing.
Conducting clinical trials and regular lab tests involve a lot of planning and setup. First off, lab managers need to ensure sufficient lab equipment is available for the duration of the tests and trials. They must ensure that they have the required inventory of lab samples and must procure more in case they are short. They must set up processes and checkpoints to monitor proper movement of the lab samples through various locations.
Scientists, lab technicians and other personnel working in the facilities will need the required equipment and lab samples in a timely fashion to complete the testing on time. Performing all these tasks manually is difficult for lab managers. It is a daunting task to obtain visibility of lab samples and equipment as they travel through various locations.
AssetPulse’s real-time RFID Lab Sample Tracking System provides a comprehensive solution for lab sample and lab equipment tracking. The RFID lab sample management software helps you to track and monitor lab samples efficiently, and manage equipment & lab samples with ease. One can effortlessly identify and locate laboratory specimens as they travel through various locations.
Staying compliant with the recommended health and safety regulations is of paramount importance for laboratories. However, it is challenging to track and manage compliance documents related to the lab equipment. AssetPulse’s RFID Lab Sample and Equipment Tracking system helps you to track compliance documents with just a few clicks and to stay on top of regulatory compliance.
Tracking and identifying lab specimens manually from tens of thousands of vials is a strenuous task and error-prone. Nearly 70% of all medical decisions are made based on the medical lab or pathology test results. Missing lab samples, mislabeling samples, delay in transportation, collecting specimens in the wrong container or specimen mismatch can cause delays in diagnoses or wrong diagnoses, leading to incorrect treatments that can cause severe adverse effects on patients.
AssetPulse's RFID laboratory sample tracking system helps medical lab technicians and managers to track and monitor lab specimens right from collection, movement of specimens through different locations and help streamline laboratory testing processes. The Track and Trace feature of our RFID laboratory sample management software provides you with the overall movement history of lab specimens from collection to reporting of results accurately and effectively thereby eliminates diagnostic errors.
AssetPulse's RFID Lab Sample Tracking System helps you to get accurate data on laboratory sample inventory and track lab specimens efficiently. You can quickly track and monitor lab samples that are sanitized and sent for testing, specimens that are still under different processes and the inventory of samples that are available for various clinical trials and laboratory tests. The RFID lab sample tracking software helps you to streamline the testing process. It allows you to determine locations of specific samples and helps you to fast-track samples if needed.
Multiple scientists and groups work in the same laboratory on different projects and trials. The same lab equipment might be required for many people. Knowing the exact location of the lab equipment and the current user will help you to plan projects and to test efficiently. AssetPulse's RFID laboratory equipment management software provides equipment utilization reports that help you to track and locate lab equipment across various locations. It helps you to know the availability of tools and equipment that is required for testing, and reserve lab equipment to improve equipment utilization and productivity.
AssetPulse's RFID lab tracking system helps you to get real-time alerts on preventive maintenance, calibrations of lab equipment, equipment lease expiry, lab sample and equipment movement, etc. It also helps you to manage lab equipment efficiently by allowing for check out or reservation of equipment. The RFID lab sample and equipment tracking software helps you to stay on top of lab equipment and lab sample inventory as well.
AssetPulse's Real-Time RFID Lab Sample Tracking System provides you to:
Not only do they know where 100% of their lab assets are, but they also are proactively managing preventive maintenance and calibrations. They know what exactly is out to a third party for calibration and when it is returned so they can be put back to use.
An RFID lab sample tracking system uses tiny tags attached to specimen containers; when a tagged sample passes an RFID reader (fixed or handheld), the reader captures the tag's unique ID wirelessly and updates its location and status in a central database. This creates a real-time record of every sample's movement without manual scanning or line-of-sight.
RFID dramatically cuts labeling and handling mistakes by automating sample identification, and it speeds up inventory audits through batch reads. Durable RFID tags survive extreme cold and chemicals.
Barcodes require each label to be lined up under a scanner and read one at a time, whereas RFID readers read dozens of tags at once without needing a clear view.
Start with a site survey to plan reader locations and choose appropriate tags for your temperature and chemical conditions, then run a pilot to fine-tune coverage. Integrate with your LIMS and train staff on standardized scanning workflows.
Yes, specialized cryogenic RFID tags remain readable at ultra-low freezer temperatures, and sensors can log ambient temperatures or trigger alerts if storage conditions fall outside safe ranges. This dual tracking ensures both sample identity and cold-chain integrity.
Whenever a sample passes an RFID reader, at a doorway, instrument or storage unit, the event is logged instantly, updating the dashboard that shows each specimen’s current location and history. This continuous feed replaces periodic manual audits and prevents samples from going missing.
RFID automatically timestamps every scan and stores it in an immutable log, creating a comprehensive digital audit trail that meets electronic record-keeping standards. These records streamline inspections by allowing instant retrieval of each sample’s chain-of-custody.
RFID helps pathology labs reduce manual search of specimen or lab equipment. Real-time location visibility also minimizes misplaced samples and accelerates diagnostic workflows.
Upfront costs include tags, readers, software and integration with your LIMS. For a detailed cost breakdown, visit our RFID system cost guide.