RFID Lab Equipment Tracking Software
RFID Equipment Tracking Solutions for Laboratories
RFID Laboratory Equipment Tracking Software
Corporations and Government Agencies invest tens of millions of dollars on equipping their labs, regardless of the type of lab - electronic, bio tech, geological, materials, mechanical or industrial. There are multiple stakeholders interested in knowing whether the lab equipment is where it is supposed to be. The most high profile of them are the Finance and Lab management personnel. They have a common need to know whether the lab inventory is accurate and if the location of the lab equipment is known.
Lab equipment may be fixed or mobile. It is essential to know where the lab equipment is at any point of time to save valuable time that may otherwise be wasted by scientists, engineers or medical personnel in locating this equipment.
Lab inventory managers need to be able to quickly locate equipment when there is a request for it and always keep abreast of which team is using which lab equipment and if it was indeed still being used. Further, the current whereabouts and status of the lab equipment needs to be gathered without impeding the activities of the scientists and technicians.
Handheld RFID readers and/or fixed RFID readers can be used to monitor the presence of equipment in lab areas and to perform very accurate and comprehensive inventory audits quickly. With easy lookups in AssetPulse RFID lab equipment tracking software, engineers, scientists and technicians save valuable time searching for equipment or prototypes.
Additionally, across all industries and with the medical or pharmaceutical specifically, it is essential that lab managers adhere to numerous regulatory compliances to ensure product integrity, which include proper instrument calibration in a timely manner. Lab equipment is sent out to third party calibration centers or in-house calibration teams and a calibration certificate is issued against equipment after validation. Calibration certificate is a mandatory document that is referred for compliance standard prior to producing pharmaceutical products.
As with any manual process, keeping track of calibration certificates and calibration due dates is subject to human error.
AssetPulse RFID Lab Equipment Tracking Solution
AssetPulse RFID laboratory asset tracking system facilitates the entire calibration process - from determining which assets need calibration to physically locating them and to processing the post-calibration paperwork.
AssetPulse RFID Laboratory Inventory Management System
AssetPulse RFID Lab inventory management software proactively alerts users of upcoming calibration due dates - both via email as well as via software alerts. It also lets the user search the system for a list of lab equipment that needs calibration in the short term. They can download lab equipment lists to mobile RFID readers, which enable them to quickly and efficiently locate equipment on the lab floor.
AssetPulse RFID Laboratory Asset Tracking System
Proactive alerts from AssetGather lab inventory software allow the lab management to stay on top of calibrations and preventive maintenance. AssetPulse RFID laboratory equipment management system also allows for efficient check out or reservation of lab equipment.
AssetPulse RFID Lab Equipment Tracking Benefits
A comprehensive solution to accurately and efficiently track all your lab equipment:
- Eliminate valuable engineering and scientists' time wasted searching for lab equipment
- Receive alerts and notifications about upcoming PM or calibrations
- Locate lab equipment for PM and calibrations in a fraction of the time you used to take
- Complete wall-to-wall compliance audits 10x faster
- Get notified about lab equipment lease expiry. Easily locate leased equipment to be returned.
- Allow your lab personnel to reserve lab equipment efficiently
- We offer complete off-the-shelf solution and services that help kick start RFID asset tracking in laboratories.
Case Study
Leading high tech laboratory has increased visibility by tracking lab assets in real time across multiple buildings
Not only do they know where 100% of their lab assets are, but they also are proactively managing preventive maintenance and calibrations. They know what exactly is out to a third party for calibration and when it is returned so they can be put back to use.
Frequently Asked Questions
RFID tracking software uses small, RFID tags on each instrument and readers automatically scan tags as equipment moves in and out of labs. The system logs these scans in real time, giving a live view of equipment locations without any manual intervention.
RFID dramatically speeds up inventory audits by scanning multiple assets and reduces errors from misplaced or untracked instruments. It also sends automated alerts for upcoming maintenance or calibration to keep critical tools operating safely.
RFID systems monitor tagged equipment as it passes through doorways or designated zones and alert managers when items leave authorized areas or enter unauthorized areas. This immediate notification helps staff locate and recover missing tools quickly.
RFID automatically timestamps and records every equipment scan, creating a clear, uneditable history of usage and upkeep. These digital logs simplify audits by showing exactly where instruments were used, serviced, calibrated or moved.
Metal surfaces, metal objects, liquid containers, or crowded shelving can interfere with RFID signals, so careful tag selection and reader placement are essential. AssetPulse has proven expertise in overcoming the challenges by providing the best-in-class RFID solutions.
Begin with a site survey to plan reader locations, then pilot the system on a few dozen assets to ensure reliable coverage. Properly encode and attach tags, integrate the software with your lab management system, and train staff on standard scanning procedures.
RFID readers capture dozens of tags at once without requiring a direct line of sight, while barcodes need individual scanning and clear visibility. RFID can be read from long distances whereas barcodes work in close ranges. The speed and hands-free operation of RFID tags provide much greater efficiency in busy labs.
Look for real-time dashboards that show active and missing assets, configurable rules for alerting preventive maintenance and calibration, and seamless integration with existing lab information systems. Look for software that lets you schedule reports to run on a daily, weekly, or monthly basis without any manual intervention.Flexible reporting tools that allow quick export of compliance logs are also important.
Yes; specialized cryogenic and chemical-resistant RFID tags are designed to remain readable under extreme conditions, such as ultra-low freezers or reagent storage. Some systems also support sensors that monitor temperature or humidity and trigger alerts if conditions fall outside safe ranges.
