How AssetPulse helps in Laboratory Relocation

Laboratory Relocation Services
  • Is your company growing?
  • Are you moving into new buildings?
  • Consolidating labs?

Either way, there is likelihood that your labs are being relocated. Laboratory relocations present a unique set of challenges and are huge headaches for lab managers. First, lab managers need to have an accurate inventory of their equipment in their current labs – not only what they have, but also where everything is. Now that the lab managers have clear visibility of where each of the equipment is, they need to decide what equipment goes where, in the new location. Equipment has to be packaged and marked with care before they are moved.

Laboratory Relocation Services

Laboratory Relocation Services

Unfortunately, mistakes are bound to happen. Packages are mislabelled.  Equipment is not delivered to the right lab. Well meaning personnel, will move packages out for legitimate reasons, without informing anyone. The lab manager is tearing his or her hair searching for misplaced equipment. These are not uncommon scenarios.

RFID Asset Tracking Solution in Relocation of Labs

One of our long-term customers who has implemented our RFID based asset tracking solutions just went through a significant move. The complexity of lab instruments, regulatory requirements and the need to address lab workloads during a move is an exacting process. Inventory tracking and equipment location tracking is facilitated by AssetPulse Lab equipment tracking solutions. With our RFID enabled lab equipment tracking system, they had an accurate inventory of all their equipment and more importantly, where each of the equipment was located. They were able to plan the move efficiently – which equipment goes to which destination. Equipment was packaged. Some labelling mistakes were made. Equipment did get misplaced.

As part of the move prep, the major exit and entrance doors of the destination labs were already installed with RFID scanners. The RFID scanners on the doors of the original labs were retained, because they were going to be inherited by the new labs moving into that space. Since all the equipment had already been RFID tagged, , our RFID asset tracking system accurately tracked what equipment was moved when and through which doors and when they entered the destination buildings. Even if a piece of equipment was incorrectly delivered to a lab, our asset tracking solution alerted the lab manager of the error. So, they knew where exactly to go search for the equipment with a handheld RFID scanner. Since the RFID tags are able to be read through the packaging, they didn’t have to undergo the laborious processes of opening the packaging and trying to read the asset number of the equipment inside.

With our RFID system, the entire relocation process, from planning through execution to completion, was a much smoother, much quicker and more painless process for not only the lab management personnel, but also for the users of the labs. This had direct impact on the business, because it not only made efficient use of personnel’s time, but also got the labs back on its feet quicker, so the business suffered minimal disruption.

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How AssetPulse assists in Lab Equipment Calibration Management

Timely calibration of critical equipment is essential in the Biotechnology industry

 

1. Why is calibration important?

 

Given the enormous impact of the Biotech sector on the lives of billions of people, the industry takes every measure to ensure it conducts its research with accurately calibrated equipment.  Labs have to adhere to numerous regulatory compliance requirements to ensure their product integrity, which include proper instrument calibration in a timely manner.

A calibration certificate is issued for equipment after validation. This certificate contains key information such as a reference standard, last calibration date, next calibration due date, normal operating range of instrument etc. The calibration certificate is a mandatory document that is referred to prior to producing products. Should a problem arise in the manufactured product, information contained in the calibration certificate is key to determining when, where, and how an error was introduced.

As with any manual process, keeping track of calibration-due-dates is subject to human error no matter how organized or careful lab personnel may be.

2. How AssetPulse RFID asset tracking solution helps with calibration tracking?

AssetPulse’s RFID Asset Tracking solutions address this problem.

AssetPulse software facilitates the entire calibration process – from determining which assets need calibration to physically locating them and to processing the post-calibration paper-work .

AssetPulse software proactively alerts users of upcoming calibration-due-dates – both via email as well as software alerts. Users are also able to query the system for a list of assets that need calibration in the near future. They can download thee asset lists to mobile RFID readers, which enable them to quickly and efficiently locate equipment on the lab floor. The AssetPulse Geiger Proximity Search Feature on the RFID reader makes this search even more efficient.

 

3. Maintain calibration records in AssetPulse software for easier reference

Once equipment calibration is complete, users can easily update the system with calibration dates and attach calibration certificates for the equipment. The AssetPulse System helps in calibration certificate traceability as it digitally stores calibration certificates, which means they are readily available in case of an audit. This alleviates the time-consuming manual process of searching through numerous paper folders in hopes of locating calibration certificates.

4. Keep track of equipment movement to and from Metrology

The AssetPulse RFID Tracking system also helps the lab managers and Cleanroom managers to track the movement of equipment through the calibration process. Equipment that goes to a third party for calibration can be tracked in the system. Alerts can be sent out if the equipment is not returned within a specified time. For equipment that goes to the Metrology area within the company, the lab manager can track in real time, when equipment enters the area for calibration and when it is completed and ready for pickup. Before using our solution, equipment would be left sitting on shelves ready for pickup, for weeks together.

Using the AssetPulse RFID-Enabled Asset Tracking software, our biotech and biomed customers have streamlined their calibration processes, whether they perform calibration in-house or they contract it out to third parties.

 

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How AssetPulse RFID Enabled Asset Tracking Facilitates in Maintenance and Servicing of Equipment?

AssetPulse RFID enabled asset tracking facility

RFID helps equipment owners to maximize the life of their assets by facilitating regular maintenance and repairs of their equipment. RFID can be leveraged across numerous industries for this purpose, including manufacturing, construction, oil and gas and Utilities. Building maintenance professionals who are responsible for HVAC equipment can also greatly benefit from the use of RFID. A CMMS Study finds that 34% of users do not track asset data

According to the study two thirds of them track asset data manually. This can lead to inaccuracies and incomplete information about their assets. Having suboptimal maintenance procedures can greatly impact the longevity and safety of their equipment.

It is important for owners to have a complete picture of their assets, including insight into utilization, allocation, operations, maintenance, safety and regulatory testing of their assets. The reality however is that at any given instant, they may have their assets spread across multiple locations making it difficult to keep asset information reconciled and to ensure that maintenance and safety procedures are executed and recorded in a timely and accurate manner.

AssetPulse’s RFID enabled asset tracking can help professionals efficiently track and assess asset health. How?

All assets are tagged with RFID tags. With the help of AssetGather software, maintenance professionals can track their assets as they move through various locations leveraging the RFID reader infrastructure. This can either be a mobile or fixed infrastructure or a combination of both.

If an asset is serviced, the maintenance team can update maintenance data in the AssetGather system. Or, if an asset has returned from a leased usage, usage information about the asset can be updated in AssetGather.

Critical data can also be stored in the RFID tag itself, so it is available to maintenance professionals locally, even if they have no network access to the centralized system.

Not only does the system allow for  updating maintenance data, AssetGather also provides for proactive alerting of upcoming scheduled maintenance, regulatory testing and other critical attributes for each asset.  Email alerts are a convenient method to warn users of these imminent tasks. Overdue or missed maintenance can also result in escalated notifications.

Maintenance and regulatory documents can be stored digitally within the system. This eliminates the need to search through myriad documents in the case of an audit. Thus, AssetGather facilitates easy access to all asset related data including its movement, operational details, maintenance and regulatory testing information.

AssetPulse RFID enabled asset tracking facility

AssetPulse RFID enabled asset tracking facility

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